How we develop policy
Continuous advances in the science and practice of organ transplantation require ongoing refinement of policy that involves experts in the field as well as the public and the larger donation and transplant community. To ensure the best possible solutions for patients awaiting transplantation and for the donors whose precious gifts make that possible, the policy development process is:
- Inclusive – encouraging participation by interested persons and organizations
- Responsive – assessing and modifying policies to remain current with the field
- Equitable – helping to ensure that all patients have an equal chance of receiving a suitable organ
- Evidence based – making decisions based on extensive and valid scientific data and analysis
The policy development process
Policy development is not always a direct, linear process. These five phases organize the typical steps a proposal must take before becoming implemented policy.
1 Gather ideas
Identify and analyze: All Board and committee projects begin with an idea. Ideas can come from multiple different sources, such as Board and committee members, UNOS staff, transplant conferences, innovation events, and the community. The idea must be defined and may involve UNOS research department, literature reviews, Failure Mode Effects Analysis (FMEA), or other tools to understand the potential and impact of the idea.
Project approval: All formalized ideas become committee projects that require review and approval from the Policy Oversight Committee (POC) and Executive Committee (EC) to move forward.
2 Develop proposals
Gather evidence: OPTN committees develop and analyze potential solutions for projects. During this time, UNOS support staff for the sponsoring committee will solicit input from key constituencies, including conversations between committees to develop the proposals. For example, ethical topics may be discussed by the Ethics Committee, pediatric topics may be discussed by the Pediatric Committee, and issues impacting vulnerable populations may be discussed by the Minority Affairs Committee.
3 Public comment
Community input through public comment is an essential part of the policy development process. There are four methods used to gather public comment:
- Specific outreach to relevant stakeholder organizations (both transplant professionals and patient groups);
- Comments submitted directly from other OPTN committees;
- In-person meetings in the 11 regions; and
- Online public comment forum on the OPTN website that is open to everyone.
The sponsoring committees review public comments on the proposed policies and make any appropriate changes to the proposal. Sometimes, feedback collected during the public comment period results in the proposal language being revised or rewritten entirely before being sent to the OPTN Board of Directors for a vote. If significant changes are made, the revised language goes out for public comment a second time.
4 Finalize and approve
Board review: The OPTN Board of Directors meets twice a year to consider and vote on proposals recommended by the committees. Approval requires evidence that the proposal addresses the stated problem, complies with NOTA and the Final Rule, and agrees with the Strategic Plan. A proposal will be adopted as policy only if the board approves it. Rejected proposals are sent back to the appropriate committee to be reworked.
5 Implement and evaluate
Implement: After the Board adopts policy proposals, the OPTN notifies the community through a policy notice, which is then archived on the OPTN website. Implemented policies are known as “OPTN policies.” With member input guidance, the UNOS Professional Education Department creates and distributes educational resources to share with the community about policy changes.
Evaluate: The OPTN reviews effectiveness of implemented policies. The plan for this review is agreed upon by committee membership and documented in the Board briefing paper. The UNOS Research Department presents analyses to the committee that sponsored the original policy proposal and interested stakeholders. Analysis and evaluation could result in new projects to refine the policy further.
A 42-member board of directors, who represent the diversity of professions and viewpoints within the field of organ transplantation, is assisted by more than 20 committees. These committees address a variety of specific perspectives and interests, including:
- Patient and donor family issues
- Medical issues specific to the various transplantable organs
- Needs and concerns of ethnic minorities and children needing transplants
- Technical aspects of organ recovery and matching
- Ethical principles
- Collection and reporting of scientific data
Get involved. Learn how to get involved in improving the national transplant system.